International Business & Operations Policies
GW offers information to help travelers navigate the university’s regulations and U.S. laws that govern international business and research.
- Conducting University Activities Overseas
When planning university activities to be held overseas or with non-US entities—including negotiating and entering into contracts with foreign entities; conducting research and attending conferences overseas; offering courses, training, goods or services overseas; and co-authoring or co-publishing scholarly articles or journals with faculty at foreign academic and research institutions—faculty, staff and students must be aware of GW policy related to compliance with applicable U.S. and host-country laws.
- Export Control
GW complies with U.S. export control laws restricting certain types of information, technologies and commodities that can be transmitted overseas to entities and individuals. It is the responsibility of faculty, staff and students to be aware of and comply with U.S. export control laws as well as with the university’s written instructions and procedures before engaging in any activities that may raise compliance issues under U.S. export control laws or this policy.
- Foreign Gifts and Contracts
GW personnel receiving gifts of any value from a foreign source promptly must report such gifts to the Office of the Vice President for Development and Alumni Relations.
- Tax Issues
Academic and administrative departments must consider various tax issues when making payments to international individuals and companies. Follow guidance from the GW Tax Department to ensure compliance with GW policy and U.S. law.
- International Travel
There are many university policies and federal regulations pertaining to travel outside the continental United States.
GW's Office of International Programs maintains compliance with the International Travel Approval Policy.
GW’s Office of Risk Management administers GW’s International Travel Insurance and Assistance Program.
GW's Procurement Office provides a wide range of resources that can make traveling outside the United States more safe and uneventful and assist travelers in avoiding health issues.
The GW Division of Information Technology publishes helpful information regarding how to maintain the security of technology on campus and while traveling. Please scroll to the bottom of the following link in order to find a PDF on Data Security Abroad.
- Reimbursement Policy
For travel purposes, GW will incur or reimburse expenses that are actual and necessary for a university business purpose, are documented, approved and submitted properly, and are consistent with the university’s business objectives.
- Disbursements Policies
It is the policy of the university for all payments to be made in U.S. currency and by the university’s Accounts Payable department. There are circumstances in which exceptions can be made and payments can be issued by cashier's check and in non-U.S. currency. Please refer to the disbursement policy links below for additional information.
- Engaging Workers
International engagements can be complex. Resources are provided to ensure the appropriate GW offices and individuals are engaged at the onset to help analyze and structure the placement or assignment successfully. These offices will examine applicable requirements under U.S. and host country laws and regulations, including, for example, the form of engagement (employment, independent contractor, third party hiring agency, etc).
- Research and Sponsored Projects
Please visit the George Washington University's Office of the Vice President for Research (OVPR) regarding information and resources on international research. In addition, all sub-awardees that are for-profit companies/international must complete the Sub Financial Status Questionnaire (PDF), in addition to the Subrecipient Commitment Form (PDF) before primary award is received by GW.